As the amount of electronic information continues to grow rapidly each year, the installed amount of new storage capacity follows this trend. However, IT departments are not developing at the same rate of growth and are increasingly facing limited resources and budgets for managing all (new) storage solutions.
As hard drive prices continue to decline, many companies have decided to add servers instead of setting guidelines for more effective use of existing storage. In addition, 80% of the data in most networks is inactive, and because they are all on the hard drive, they waste valuable online storage capacity. This involves a high degree of redundancy as(duplicate) data is often stored and backed up multiple times.
Businesses can radically reduce their storage (management)costs by using simple and cost-effective solutions to automatically back up and centrally manage their user data. In this way, companies can reduce the number of file and email servers by creating shared pools of shared files and only backing up changes to existing documents.
Archiving is simply the active management of information. Digital archiving is used for long-term storage, storage, and access to information. By consolidating traditional storage tiers, you can create cost-effective and easy-to-use digital archives that serve as long-term storage. This simply involves transforming current and future storage repositories into active digital archives.
The time frame for this depends on the information itself. However, numerous studies have shown that only 40% of the digital information once created is ever viewed and only 20% changed. Archiving mitigates this problem by identifying older or less used information and managing it separately from the organization’s active information.
The main advantages of archiving are:
- Reduce the risk
- Reduce the cost
- Increase the availability of information